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| 2. Vaulters, longeurs, trainers, coaches, as well as owners of horses, competing in the USEF Championship classes, must be members of the USEF. Vaulters must be either Junior or Senior Members. Longeurs, trainers, coaches and owners may be Affiliate Members or pay the $20 (Junior) or $25 (Senior) Non-Member Fee. All vaulters and longeurs participating in USEF classes must include copies of their current USEF cards with entries. Any USEF member unable to show their membership card must fill out a membership affidavit and pay a $5 fee. EVERY CLASS OFFERED HEREIN WHICH IS COVERED BY THE RULES AND SPECIFICATIONS OF THE CURRENT US EQUESTRIAN FEDERATION RULE BOOK WILL BE CONDUCTED AND JUDGED IN ACCORDANCE THEREWITH. 3. A vaulter who transfers AVA Club membership after the close of entries may not compete in any team event for their new club. ENTRIES 1. Entries MUST be postmarked no later than June 29, 2008. Post entries, fax entries, email entries or telephone entries will NOT be accepted. A single check or money order for all monies due must accompany the completed entry forms. No entries will be accepted without payment. There will be an additional charge of $25 for any check that fails to clear and that club will be ineligible to compete until a money order or certified check is submitted to cover the amount of the check plus $25. Each club may submit only one check. Clubs that submit more than a single check will be charged $20 for each additional check. Refunds will be paid by Sept. 30, 2008. 2. A completed and signed Medical Consent to Treatment Form and a completed and signed Participantís Release of Liability Form for each adult and minor vaulter, longeur, and coach must be included with entries. Please write ìNONEî or ìn/aî instead of leaving a blank space. 3. Competitors are responsible for their own errors and those of their agents in the preparation of entry forms. The following information must be accurately specified on the entry forms: sex, AVA class rating (see AVA Rule Book, Article 202), citizenship, highest medal earned and USEF member number. Alternates (as shown on forms), longeur, and horses MUST be designated. If more than one horse or longeur is listed for a class, the first one listed will be entered. 4. Forms must be filled out in dark blue or black ink; do not use pencil or colored pens. If you need assistance, call Marianne Rose at 408-867-1789, marianne_rose@worldnet.att.net or Carol Beutler 650-366-7527, cbeutler@sbcglobal.net 5. For USEF classes: vaulters (their parents if vaulters are minors), longeurs, trainers, coaches, horse owners or their agents MUST sign the USEF Signature Form. (Trainer may sign for all). ìEither/orî and ìTBAî will not be accepted. Stamped signatures or ìditto marksî will not be accepted. Do not use a separate form for each participant. Mail photocopies of the cards with entries. 6. NEW - PENALTIES/FEES. There will be a missing/incorrect item fee for all pages of missing paperwork (releases, signature forms, copies of USEF cards) which does not make the deadline. There will also be an incorrect item fee for all incorrect horse names/USEF numbers/owners names (these must match what is listed with the USEF), incorrect AVA names/numbers (these must match what is listed with the AVA). The fee will be $5 for the first 5 items and $2 per item thereafter. A blank check made to AVA will be required for each club at check in to cover any penalties/fees. The check will be returned at check-out on Tuesday afternoon if there are no penalties or fees to be paid. To look up your USEF information, go to www.usef.org _searches. To look up your AVA information, go to www.americanvaulting.org _log in _competition management _lookup. After July 21, 2008 each change of horse, coach, longeur or to order of go within the team or group ëgoí, will be subject to the approval of management and subject to a $25 change fee unless a certificate of disability is received from a doctor or veterinarian. Refunds will be paid by Sept. 30, 2008. 7. Cancellations or withdrawals after July 21, 2007, when accompanied by a certificate of disability by a qualified doctor or veterinarian, will result in a refund of all registration and class fees except for $10 of the registration fee for each vaulter and longeur and/or $10 of the stall fee per horse. 8. NEW - Horse travel grant requests must now be submitted to the AVA Grants Committee. See the AVA website (www.americanvaulting.org -->log in--> AVA Business _Grants) for more information on this. 9. Coaches must approve, verify and sign for all entries at coachís check-in. STABLING BEFORE NATIONALS A contact for for stabling with or without a place to practice for your horse before August 6, 2008 will be posted on the Nationals page online after July 15. STABLING 1. There are 36 permanent stalls with wooden doors. There are over 100 temporary stalls with wooden doors. The permanent stalls will be reserved for horses and the temporary stalls will be available for tack stalls. There are 8 large permanent pens available The cost of each stall for the event is $85. Double stalls are not available. Pens are $150 per pen. Pens will be allocated (if there are more requests than available) on a need basis (problem horses) or to horses who can share. The stalls will be available from Wednesday, August 6 after 8 am through Wednesday, August 13 at 12:00 (noon). The first nightís bedding (two bales shavings per horse) will be provided. Clubs are not required to strip stalls before club checks out. 2. Absolutely no smoking in the barn area or arenas. 3. There are wash racks but you should bring your own hoses. 4. All stalls and aisles must be kept clean. All manure and used shavings removed from stalls or trailers must be placed in specified areas, not in garbage cans. WARNING: MEDICAL WASTE (needles, syringes) MUST NOT BE DISCARDED IN STALLS, MANURE PITS, GARBAGE CANS or on the GROUNDS. Needles, syringes and other medical supplies must be placed in the appropriate containers located in each barn. Fines imposed have been as high as $2500.00 for abuse of this rule. 5. All aisles and roadways around barns must be kept open to fire regulations. Owners will be asked to move vehicles or risk towing and/or fines. No vehicles are allowed in the barns at any time. 6. Motorcycles, four-wheelers, non-powered scooters, skateboards and inline skates are not permitted on the property. Any wheeled device must be walked (not ridden) when in sight of horses. 7. Minors under 16 years of age must wear protective headgear when operating bicycles. Bicycles or other wheeled devices like skateboards and scooters may not be ridden in the barns or any part of the facility within sight of horses. Failure to comply will result in the impounding of the vehicle or device until the close of the show. 8. NO PETS are allowed on the Fairgrounds. 9. Gas, electric or propane tanks and hot plates are prohibited in stall areas. 10. All electrical extension cords must be twelve (12) gauge, three (3) wire and prong negative ground type. 11. Flyers may be posted on designated bulletin boards only. 12. Nails may not be driven into the stalls or masonry sections of the barns. All posting material (staples, tape, etc.) must be removed before check-out. 13. No smoking in any buildings, restrooms or stable area. 14. Horses may not be schooled over obstacles. COMPETITION ARENAS The blue arena will have two circles (one competition, one warm-up) of more than 80í in diameter with shavings/sand footing. The red arena will have two circles (one competition if needed, if not then warm-up and one warm-up) larger than 80í in diameter with shavings/sand footing. The white arena (barrel) will have the same footing as the horse competition arenas. 1. No person other than officials, attendants on duty, judges of the class, alternates and competitors may enter the competition arena without the permission of the management. 2. NEW - All workers/volunteers entering the competition arena (clerks, timers, gate managers, gate assistants, announcers, music staff, runners, day managers, arena scorers, etc.) must be attired in a blue (any blue including navy blue) jacket or shirt and kakai/tan/grey pants or skirt. T-shirts, any shirts with large logos, large prints, jeans, baggy pants, shorts will not be allowed. 2. Longeurs and vaulters entering competition areas must be neatly and suitably attired. 3. All longeurs and vaulters (individual and Pas de Deux classes) must wear their AVA numbers upon entry. 4. NEW - If the name, number, order of any horse, longeur or vaulter entering the competition arena does not match what is on the gate managers updated order of go, the competition will be STOPPED until the issue is resolved. All changes MUST be made (by a coach or listed coachís representative) to the OFFICE BEFORE entry into the arena. HORSES INSPECTION All participating horses must pass a vet check BEFORE COMPETING. Vet check will be held on August 8 from 3-6 PM. Horses must be bridled and displaying their AVA number for the check. Handlers must be in longeing attire. Any horse not passing the check prior to competing will be prohibited from competition. (Vet Check will be per modified FEI guidelines to be provided in preliminary order of go.) Osierlea Award honor will be awarded to the best turned out horse/longeur at the inspection. See the AVA website -->Nationals for details on changes to the Vet Check procedures. HORSES All horses must enter the competitive arena wearing their AVA number. Any horse not wearing the proper number will not be allowed to enter the arena. Horses may not be moved from their assigned stall to another stall without permission of Management. Stallions are not allowed. All horses must have USEF Horse Identification numbers. You may get your ID number on line from the USEF or download the form. Print the confirmation page from the USEF website and include with your supplemental documents. Horse ID numbers can take up to 30 days to receive from USEF. HORSE WARM-UP ARENAS AND VAULTER PRACTICE 1. Horse warm-up (without vaulters) and schooling may be done in designated areas. Using any arenas for vaulter practice without prior permission of Competition Management will result in disqualification. Horse warm-up (without vaulters) and schooling areas will be available each day from August 6 until August 12. Wear a hard hat when exercising your horse under saddle. Approved helmets required for riders under 18. 2. Horse warm-up (with vaulters) will be available in the blue and red arenas beginning Friday, August 8 from noon - 6pm. Practice times will be assigned per request received with entry material. Priority will be given to composite teams and vaulters on borrowed horses. Time allowed will be 15 minutes per arena. 3. There will be no practice on horses for vaulters unless there is an EMT on site. 4. Vaulter practice will be permitted in the Red Arena when not in use for competition or being groomed. Sign-up instructions will be provided to coaches with Order of Go. 5. Vaulter practice is not permitted in the Blue arena except in the warm-up ring prior to entering the competition ring during competition hours. Exceptions may be made with prior approval of management in exceptional circumstances. 6. Schooling over obstacles is not permitted. PRACTICE BARREL AREA AND BARREL USE 1. The Practice Barrel Area is the only location where barrel practice may occur. There will be absolutely NO BARREL PRACTICE outside this Area. There will be absolutely NO BARREL PRACTICE without the supervision of designated staff. This does not apply to the use of Pony Barrels (no legs, they sit right on the ground). 2. Practice allowed only during designated hours when AVA designated staff is on site. Only registered competitors may use the barrels. 3. No straps, trampolines, or spotters allowed during barrel competitions. 4. All barrels brought to the facility must be set up and used only in the Practice Barrel Area. Please indicate on Form 6 if you plan to bring a barrel. This does not apply to Pony Barrels. PARKING All vehicles must be kept in designated parking areas. REGISTRATION $85 registration fee for each vaulter, longeur, and alternate (Vaulters entered only in ParaNationals are exempt). COACHESí CHECK-IN Coaches of all participating clubs are required to check in at the National Championships. Check-In will be available 2-6 pm at the horse show office on Friday, August 8 and between 7am and 12 noon on Saturday August 9. NEW - At check-in each club will be required to submit a blank check made to AVA in to cover any penalties/fees. The check will be returned at check-out on Tuesday afternoon if there are no penalties or fees to be paid. OFFICE 1. The show office will be staffed from 2-6 pm on Friday, August 8th and on August 9, beginning at 7 am and during competition hours. A list of staff members and their positions will be posted. Please direct your questions to the appropriate person. 2. The Scoring Office is off limits to ALL but assigned workers, management and judges. HORSE, VAULTER, LONGEUR NUMBERS Longeurs and Individual and Pas de Deux/Pairs competitors must wear an armband with their AVA assigned number to enter the competition area. Each horse must wear itís AVA assigned number on their bridle in order to be admitted into a competition area. To find vautler numbers go to www.americanvaulting.org --> log in-->competition management -->lookup. To find horse numbers go to www.americanvaulting.org-->log in-->horses-->AVA numbers. MUSIC 1. It is recommended that one person from each vaulting club be responsible for that clubís music. 2. Music must be delivered to the music desk 30 minutes before the start of the morning or afternoon session as appropriate. 3. Music will only be accepted in CD-Rs. CD-RWs and commercial CDs will not be accepted. CD-Rs should be labeled and tested on standard music equipment before competition. 4. Music must be delivered in a case, clearly marked with the name of the club and organized in the correct order of go. 5. Music must be clearly labeled with the vaulting club, the vaulterís full name, class name and class number. 6. If no music is provided, none will be played. 7. Music is to be retrieved at the end of the day. Staff is not responsible for music left behind at the close of Competition. AWARDS CEREMONIES All vaulters must be dressed neatly in uniform leotards or uniformly dressed in matching sweats/shorts with matching jackets/t-shirts. Vaulting shoes or tennis shoes that are all the same color will be worn. Oversized T-shirts, hats and sunglasses are not acceptable. Hair is to be neatly tied back for all Award Ceremonies. The gatekeeper will not admit participants not in compliance with these guidelines into the arena for awards. PARENT VOLUNTEER COORDINATOR Each club must designate a Parent Volunteer Coordinator for their club to act as a liaison to the National Championship Volunteer Coordinator. EVERY CLUB MUST PROVIDE A VOLUNTEER FOR AT LEAST ONE JOB SLOT PER PARTICIPATING VAULTER. If you select a job slot with a short timespan, please select a second one. Parents are the preferred workers. Some jobs will not be available to anyone under 18 years old. Job slots may not be broken up or shared by more than a single volunteer unless permission is specifically granted by Robin Bowman. NEW - A list of job slots will be posted online at www.americanvaulting.org _Nationals _volunteer jobs. A preliminary list will be posted by June 15th. After the Order of Go is done, a final list including exact times will be posted. You will email your selection(s) to marianne_rose@worldnet.att.net. Job descriptions will be available. Club Volunteer Coordinators will work with Robin Bowman and will be responsible for making sure that their members fulfill their commitments. Any jobs not filled by July 30 will be assigned to those clubs which have not filled their job quotas. NEW - All workers/volunteers entering the competition arena (clerks, timers, gate managers, gate assistants, announcers, music staff, runners, day managers, arena scorers, etc.) must be attired in a blue (any blue including navy blue) jacket or shirt and kakai/tan/grey pants or skirt. T-shirts, any shirts with large logos, large prints, jeans, baggy pants, shorts will not be allowed. MANAGEMENT DECISIONS 1. Management reserves the right to correct any error or make necessary changes in the schedule, program or prize list. 2. The management accepts no responsibility for the decision of the judges or steward. DISQUALIFICATION/ELIMINATION 1. Any act of discourtesy or disobedience to the judges, steward or officials by a coach, longeur, vaulter, parent, or club affiliate shall disqualify those individuals from further competition and the individual and/or club shall forfeit their entire entry and related fees. 2. Inhumane treatment of a horse on the grounds is forbidden and will result in disqualification of the offender(s) from competition. 3. Judges have the right to dismiss from competition any horse which is unsound or endangers the safety of competition participants. 4. Failure to be on time to classes will result in disqualification, except in case of a conflict in schedule. 5. Please review the current AVA Rules. PROTESTS Protests may be filed with the Competition Chairperson or the AVA VP Competitions. Protests must be filed in accordance with current USEF/AVA Rules as applicable. For USEF classes a fee of $200 must be submitted with each protest if made by a Federation member or parent of a junior member, and $300 if made by a non-member. Forms will be made available in the Competition Office. For AVA classes, protests shall be filed according to current AVA Rules and submitted with a fee of $50. ORDER OF GO 1. Show Management will draw the Order of Go by random computer assignment for all events at 11845 Skyline Blvd., Los Gatos, California on Saturday July 1, 2007 at noon. Horse, vaulter and/or longeur conflicts will be taken into consideration after the draw and may result in a change of the draw. 2. Vaulters, longeurs and horses must appear on time per the revised and official order of go as posted daily at the Fest Office. Competitors should present 10 minutes in advance of their scheduled time for access to vaulter and horse warm-up arenas. Appearing late for a scheduled gate time may result in elimination from the class. 3. Coaches and competitors are reminded to check whether the competition is running early that day. If so, management may request that competitors enter the competition arena at an earlier time as unforeseen changes to the schedule may arise. 4. NEW - If the name, number, order of any horse, longeur or vaulter entering the competition arena does not match what is on the gate managers updated order of go, the competition will be STOPPED until the issue is resolved. All changes MUST be made (by a coach or listed coachís representative) to the OFFICE BEFORE entry into the arena. 5. We will try to keep this event to one horse arena but there may be some sessions in which the blue and red or the blue and white arenas are going at the same time. If there are conflicts, gate times in the blue arena take priority over gate times in the red or white arenas.
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